Along with questions, I will also post about my favorite software programs, ebooks, or newest technology. Today I am going to tell you about an electronic filing program to help organize your business.
Many business professionals are now keeping electronic files instead of paper and have no way of organizing them. I know I am personally not a fan of paper; but I am a fan of organization. Scansoft Paperport came to my rescue with a program that is inexpensive and unique.
Paperport allows you to easily organize, find, and share your documents. The program allows you to color code all of your files just like you would with your hanging filing system. With Paperport, you can e-mail multiple files using their built-in toolbar and a few clicks. Another great feature you will receive is a PDF printer that allows you to create PDF files by selecting the Paperport printer. How easy, right? If a client sends me an important e-mail that I would usually print for their file, I now instead send it to the Paperport printer.
My favorite Paperport feature is the forms tool. This tool allows you to complete forms that are electronic or paper. For example if you have a paper document that needs typed out and you only have a paper copy, what would you do? With Paperport you can scan it in, run it through the wizard, and presto! – you have an interactive form. You can type on the document, add post-in notes, and even highlight certain areas. When you print, everything looks professional and clean.
I use Paperport everyday; it is the first program I open in the morning. If you were not lucky enough to receive Paperport free with your scanner, you can buy and download it today for $99. (Depending on the website).
To check out more about Paperport and the special functions it comes with visit http://www.nuance.com/paperport/.
Have a question or suggestion for “Ask Alicia”? Email it to me at alicia@aliciarittenhouse.com.
Have a Fantabulous Day! Alicia
Alicia Rittenhouse, Virtual Assistant
The Princess of Geek – www.aliciarittenhouse.com
